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How do you manage your fleet amid the coronavirus pandemic?

Cloud software to manage your fleet remotely

The coronavirus pandemic has become a sudden negative event, which destroyed many businesses. Isolation of entire cities, regions and even countries is the main tool in the fight against the coronavirus. Corporations and small businesses switched to a remote work format on the recommendation of their governments. Neither complex software products installed on specific workplaces, nor accounting books, nor Excel spreadsheets are available during the pandemic. Cloud technologies have become a solution of this problem. Users should enter their usernames and passwords only and all the information is on their fingertips.

The key benefits of any cloud solution are as follows:

No upfront cost for purchasing hardware and software.
Quick start and a free trial period or the freemium model (free for minimal functionality).
Access to information from any Internet-connected device. In isolation this is the most important factor, surely.

Are there any similar cloud-based transport management solutions?

Yes, Zavgar Online became a first such product on the CIS market. Any manager can get two of the most important KPIs for a transport area by double clicking:

Cost per mile
The total cost of ownership

Five steps to quick start of Zavgar Online

1. Register free of charge with the system.

Free registration

2. Secondly you need to enter the primary data: vehicle, users, drivers, warehouse balances, service reminders, etc.

3. Download the mobile app for drivers. This will allow, on the one hand, to reduce the burden on transportation managers and, on the other hand, the driver will always have an electronic service book at hand. The driver is a very important figure in the overall fleet management system. He makes all the travel expenses, conducts electronic technical inspections, receives reminders about the need for vehicle maintenance. There are a printed version and a video version of the driver's manual. Everything is written in the simplest possible language step by step.

4. Carry out free integrations with third-party services. For example, you can automatically receive and summarize data on refueling (data is loaded from the LC of the fuel card processing service) or to control locations of electronic inspections and to compare the odometer and mileage readings using the GPS tracker. Having integrated devices you can reduce manual work by up to 70%.

5. Record all expenses, perform maintenance and repairs using the system tools. No software product works without the participation of people.

What expenses can be taken into account in Zavgar Online? What indicators form cost operation?

All costs can be taken into account in the system, including:

Refueling;
Maintenance and repair;
Spare parts, technical liquids and consumables;
Insurance, admission, permission;
Travel expenses;
Fines, toll roads, parking;
Other expenses.

What key tasks does Zavgar Online solve?

Transparency and controllability of the transport section for all participants of the process.
An automated system of reminders about maintenance, renewal of insurance, etc. Minimization of forced downtime of equipment through timely maintenance.
Automation of scheduled maintenance and repair of the fleet.
Warehouse accounting (from ordering spare parts to their installation on a vehicle).
Regular pre-trip technical inspections of equipment.
Feedback from the driver through problem description.
Interaction with suppliers. All transactions, write-offs, prices, part numbers of spare parts, contact persons.

What are the standard report forms in Zavgar Online?

These are standard templates. with the help of the constructor. You can form a report form required for a specific user.

What are the economic benefits? How much will I save by implementing Zavgar Online?

According to the experience of our clients, the final economic effect is10-50% of the total cost of operating the vehicle fleet.

How do you save money?

1) Pprobably not noticed (this applies to both personal and business finances) that as soon as expenses begin to be recorded and analyzed, they are automatically reduced. Immediately, "leftist" and emotional purchases come out, it becomes possible to conduct a competitive analysis of suppliers on the basis of numbers, and only optimization and focus reduce costs by 10-20%

2. No one discusses the fact that, if all maintenance regulations are observed, the following decreases:
a) the likelihood of vehicle downtime due to emergency repairs;
b) the likelihood of unscheduled repairs. Agree that timely service in accordance with the regulations of vehicle manufacturers will definitely increase the 'lifetime' of the vehicle. This is a savings of 5 to 50% in operating costs. It all depends on the age of the vehicle fleet.

3. Reducing the cost of buying fuel. In case the vehicle is equipped with a fuel control system, you get three levels of data plausibility check. This saves 5-20% of the cost of purchasing fuel and lubricants

09.04.2020 Blog Zavgara

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